STEP BY STEP INSTRUCTIONS FOR FILLING UP OF APPLICATION FORMS FOR ANNUAL HSC EXAMINATION, 2017 ONLINE
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| HSC EXAM 2017 FORM Fill UP |
1. The following officers are the authority to Log In for filling up of application forms.
[a] School students – Head of the Institutions
[b] Correspondence students –Deputy Secretary of concerned zonal offices.
2. The authorities to Log In shall go through the General Instruction and Step by Step
Instruction before filling up of the application forms for Annual HSC Exam., 2017.
They will be held responsible for any wrong entry or wrong deposit of fee. They
should also note that fee if once remitted to the accounts of the Board shall not be
refunded at any cost.
3. The online application for filling up of application forms shall be available from
01/11/2016 08.00 am onwards on visiting the website i.e. www.bseodisha.ac.in.
4. On visiting the above website, Log In page shall be displayed on the screen. You
can enter the application by entering the User ID & Password.
5. The User ID will be the school code and password is the same that has been used
for enrolment of Class-IX students for appearing at the HSC Examination, 2018.
6. The application will have the following major sections :-
[a] School Profile.
[b] Registration Regular.
[c] Registration Ex-Regular.
[d] Registered Students List for Edit.
[e] Payment
[f] Certificate & Declaration
[g] Descriptive Roll Sheet.
The filling up of application forms can be done more than once. However if the
head of the institution is filling up the forms for suppose, 20 candidates, he/ she has
to complete the process and log in again to do the filling up of application forms for
other candidates.
[a] School Profile :-
This section contains information regarding the school which will automatically be
displayed basing on the data submitted during enrolment of Class-IX students for
appearing at the HSC Examination, 2018. However if some information needs to be edited, the same can be done and SUBMIT button to be clicked to move to the next
section for filling up of the application forms for Regular and Ex-Regular students.
[b] Registration Regular :-
[i] On clicking “Registration Regular” at the top of the screen, the data of
students who have been enrolled during 2015 in Class-IX shall be displayed.
[ii] The Head of the Institution is supposed to go through the data shown on the
screen. He has to read the name of the candidates one after other and
finalise, who shall fill up the application forms out of the name of candidates
shown on the screen.
[iii] Once the candidates at [ii] above is finalised, Head of the Institution has to select
the Internal Assessment grades for WE, AE & HE against each candidate and
thereafter select the candidates at the extreme right box ☐ and click Save & Next
button, so that the candidates are shifted and displayed under the section
“Registered Student List for Edit”. This can be done for one candidate or more
number of candidates at a time.
[iv] Likewise all students those shall be selected, will be deleted from this
section and shall automatically be displayed under the section “Registered
Student List for Edit”.
[v] After completion of registration of Regular candidates you can click
“Registration Ex-Regular” to go for registration of Ex-Regular candidates.
[c] Registration Ex-Regular :-
[i] Before going for registration of Ex-Regular candidates, the Head of the
Institution should keep with himself ready with the Roll Nos. and year of
examination of those candidates who come under this category.
[ii] Enter Roll No. and year of the examination, so that data of the candidate will
be displayed on the screen.
[iii] The following fields will be made live/ editable :-
• Appearing Code
• Subjects
• Photograph & Signature
[iv] If the candidate comes under the appearing code “All Subject (A)”, his/her
language subjects should be chosen/ entered again from the drop down and
photograph & scanned signature be uploaded. Thereafter click “Save &
Next” button, so that this particular candidate moves under the section “Registered Student List for Edit”. The similar procedure shall be followed
one by one for registration of more than a single candidate.
[v] If the candidate comes under the appearing category “Compartmental (C)”
his/ her appearing subject(s) have to be entered from the drop down and
photograph & signature have to be uploaded. Thereafter click “Save & Next”
button, so that this particular candidate moves under the section
“Registered Student List for Edit”. The similar procedure shall be followed
one by one for registration of more than a single candidate.
[vi] If on entering the Roll No. & Year of the Examination the data of the
candidate is not displayed on the screen, the Head of the Institution has to
approach Central Office, Cuttack to fill up the application form of that
candidate within the stipulated period.
[vii] After completion of the filling up of application forms for the all ex-regular
candidates click “Registered Student List for Edit”, so that all candidates who
have filled up forms shall be seen on the screen.
[d] Registered Students List for Edit :-
[i] In this section the data of all category of candidates who have filled up of
application forms shall be displayed on the screen which can be viewed and
edited individually. The Head of the institution are required to take the
advantage of the edit option given at this stage. The following data of a
candidate can be edited :-
• Mother’s Name
• Father’s Name
• Caste Category
• Language Subjects (First/ Second/ Third)
• Script for other subjects
[ii] In case some other information apart from that mentioned at [vii] is required,
the Head of the Institution has to approach Central Office, Cuttack for
effecting necessary correction. However this should be completed within the
stipulated period for filling up of application forms.
[iii] After completion of edit of all information, the Head of the Institution shall
move for “Payment”.
[iv] On clicking the payment option at the top a consolidated statement of
accounts for fee payment will be displayed on the screen. Take a print copy of the same as shown below on clicking “Ctrl + P”, so that the same amount
has to be entered in the SBI Collect software.
[e] Payment :-
[i] On clicking the payment option, the details of payment statement will be
shown on the screen as below :-
Category No. of Students Rate (Per Candidate) Total Amount
[a] School Regular (SR) Rs.320/-
[b] Quasi Reguar (QR) Rs.405/-
[c] Ex-Regular (ER) Rs.405/-
[d] Late Fine Rs.50/-
Total Amount in Rupees
Click Here to Pay Application Fee
Enter DU/ Journal No.
(Enter the DU/ Journal No. given by the Bank after deposit of fee amount)
Enter Journal No. SUBMIT
[ii] Click “Click Here to Pay Application Fee” for making payment through SBI
Collect, the process of which is well known to you, it can be done either
through online or ofline mode. In ofline mode the DU number will be printed
on the Pre Acknowledgement Payment (PAP) form and the same can be
known after payment through online mode.
[iii] It is most important to note that while entering the total amount of fee in the
SBI Collect, the amount should match with the total amount displayed earlier
as shown at [i] above. In case of mismatch, you will not be able to proceed
further for which the filling of forms will be a total failure.
[iv] After payment is made, one has to wait for at best 12 hours for
authentication of payment.
[v] Once payment is made, you have to log out and after at best 12 hours
re-visit the website again, enter the DU Number and proceed for
“Declaration” and downloading of “Descriptive Roll Sheet”.
[vi] Once DU number is entered and submitted, no further correction can be
effected. Hence it is advised to effect all necessary correction when you at
the stage “Registered Student List for Edit”.
CERTIFICATE & DECLARATION
1. The following certificate and declaration have to be given by the Head of the
Institutions in this section.
CERTIFICATE
☐
Certified that, I have entered the data of the students correctly and have
preserved the copies of caste certificates of SC & ST students which may be
required at any time by the B.S.E., Odisha for the purpose of audit or for any
other purposes.
DECLARATIONS
☐
I do hereby declare that, I shall report the name of students who have filled
up application forms and could not fulfil the eligibility condition of percentage of attendance as on 31st January, 2017/ pre-board appearance to our District Education Officer by 2nd February, 2017 for cancellation of their candidature.
☐
I do hereby declare that, the information submitted by me are correct and
based on official documents of the school. The Ex-Regular students
registered by me are eligible for appearance at the Annual HSC
Examination, 2017. The appearing code of the Ex-Regular candidates i.e. All
“A” or Compartmental “C” have been correctly entered by me. The correction
of the data in favour of the registered students, wherever required have been
effected and no further correction is required. The photograph of the
candidates in the database have been duly uploaded which is genuine. I
shall be held solely responsible for any incorrect information submitted in
this application.
2. After going through the Certificates and Declarations given above, click the box at
the left hand corner, so that your signature and final submit button will be displayed
confirming that you fully owe to the certificate and declaration given.
3. Now click “Final Submit” button so that “Descriptive Roll Sheet” will be displayed on
the screen. Take a print out of the same and log out.
4. If the Log In authorities require some more students for registration, they can very
well follow the similar procedure and do the form fill up work.
THE HEAD OF THE INSTITUTIONS ARE INSTRUCTED NOT TO VISIT THE LINK UNNECESSARILY. THEY WILL BE PENALISED IF THEY DO SO.